Workflow Management Purpose-Built for Administering Your Compliance Program.

We come from the compliance industry and, too, have been burned by traditional implementation methods of RegTech providers. That’s why one of our mandates is to change this narrative by making software implementations actually a pleasant experience.

Simply deliver us your existing compliance frameworks, policies and materials, and we will map out a custom implementation plan. Our team does all of the digitization and configuration work – we just need you to sign off on the process. We can implement your entire organization wide compliance framework onto Skematic in about 2 to 3 weeks.

Skematic is much more than a compliance calendar; we are compliance workflow software. We are not just tracking task status and due dates, but we provide a fully connected system for compliance program management tying policies to procedures to cases. As a result, completing reporting during audits is just a push button export with Skematic. Compliance calendars can’t say the same.

Don’t just take our word for it, one of our customers recently told us “I would rather go to the dentist and have my cavities filled with no anesthesia than deal with our previous system again.” Not all compliance program management software is built the same – and anyone claiming to be a compliance calendar is in a different category than Skematic altogether.

Contact our team and we can come up with a plan to ensure Skematic fits within your budget.

The fundamental steps in compliance include identifying applicable regulations and requirements, developing policies and procedures, implementing procedures, controls and monitoring systems, training staff, conducting regular assessments, and maintaining comprehensive documentation. Organizations should establish clear ownership for each step while ensuring proper oversight and review processes are in place. Modern compliance programs are increasingly moving away from manual processes toward automated workflows that provide better visibility and control.

The three core phases of compliance are Prevention, Detection, and Response. The Prevention phase focuses on policies, procedures, and controls that help avoid compliance violations. Detection involves monitoring activities, testing controls, and identifying potential issues. The Response phase encompasses investigation, remediation, and reporting of compliance matters, along with updates to prevent future occurrences.

The four key steps in maintaining compliance are Assessment, Implementation, Monitoring, and Review. Assessment involves evaluating regulatory requirements and risks. Implementation covers putting controls and procedures in place. Monitoring ensures ongoing adherence to requirements through testing and surveillance. Review encompasses regular evaluation of the program’s effectiveness and making necessary updates to address changes in regulations or business operations.

A compliance management framework is a structured approach to organizing and overseeing an organization’s compliance program. It typically includes elements like governance structures, risk assessment processes, policies and procedures, monitoring and testing programs, training initiatives, and reporting mechanisms.

The compliance framework serves as a blueprint for how the organization identifies, manages, and reports on its compliance obligations. And that’s where we fit in. Skematic’s automation tools are purpose built for managing and administering your entire compliance framework.

This involves establishing a comprehensive program that includes risk assessment, policy development, control implementation, monitoring, testing, and reporting. Organizations should maintain clear documentation, conduct regular training, perform periodic assessments, and ensure proper oversight of compliance activities. Success requires both strong processes and appropriate technology tools to manage the complex requirements effectively.

A compliance calendar should include all recurring regulatory filings, periodic reviews, testing schedules, training requirements, and key deadlines. It should assign clear ownership for each item and include sufficient lead time for preparation and review.

Usually, managing your compliance calendar in spreadsheets or Outlook comes with additional challenges – especially when it comes to reporting during external or internal audits. That’s why you should consider utilizing a solution purpose-built for compliance workflow automation. Skematic’s compliance automation software ensures nothing slips through the cracks, and more importantly, makes audit reporting a true, push-button experience.

Creating an effective compliance calendar starts with identifying all regulatory obligations and their associated deadlines. Begin by listing annual, quarterly, and monthly requirements, then add internal deadlines for preparation and review. Assign clear ownership and ensure the calendar includes reminder notifications.

While spreadsheets and / or Outlook calendars can work for a short period, firms typically benefit from specialized tools for automated compliance workflows that streamline calendar maintenance and task tracking. Solutions like Skematic are enabling organizations to not only manage their compliance calendar with ease but also ensure regulatory exam preparedness.

Compliance management tools help compliance professionals and CCOs streamline their compliance programs and minimize compliance risks by automating workflows, centralizing documentation, tracking tasks, and generating audit trails. These platforms typically provide features for policy management, activity tracking, risk assessment, and reporting.

Automated solutions like Skematic offer capabilities like automated and timely alerts, collaborative messaging, compliance dashboards. and integrated evidence collection to reduce manual effort, reduce risks, and strengthening controls.

Compliance tasks are specific activities required to maintain compliance, such as conducting reviews, completing certifications, performing assessments, and documenting control activities. These tasks can be routine (like quarterly certifications) or event-driven (like investigating potential violations). Each task typically requires specific documentation, approvals, and evidence of completion.

Compliance workflow automation can help CCOs by implementing controls and automating repetitive tasks, while reminding individuals about more manual tasks when they are due.