Talking about mental load isn’t just for the latest TikTok trend or Instagram post. Chief Compliance Officers (CCOs) need to get in on the conversation, too. Managing a compliance program can feel like you’ve got 50 browser tabs open in your head, with a few frozen and one playing random music (seriously, where’s that coming from?).
Why is the Mental Load so Heavy?
Your policies are scattered in Word documents, deadlines in calendars, and rules in spreadsheets (with a tab for each regulator!). Tasks are tracked in another spreadsheet that shows you who is doing what and by when. It is manually updated by each team member.
Every day, you email, gather information from various people and tools, create more documents, and update spreadsheets. To create a report—or find an answer—you sift through it all.
It seems you have a tool for every rule, but you don’t have a tool for the program itself. That lives in your head.
The Effects of the Mental Load
Managing the compliance program can be consuming:
You are always on high alert, keeping track of numerous deadlines, regulatory changes, and issues without missing anything.
You are always anxious, with the stress of potentially overlooking a critical task, deadline, or regulatory trend.
You are always chasing, ensuring team members are on top of their responsibilities and that non-compliance colleagues are providing the information needed to carry out the compliance program.
You are always checking for accuracy, worrying about whether those policies, procedures, and spreadsheets are accurate.
Skematic takes care of the mental load so you can focus on what is most important
At Skematic, we’ve worked closely with compliance teams to develop a compliance management solution tailored specifically for them:
- Information is Centralized: Store all compliance tasks, documents, and deadlines in one place, ensuring nothing falls through the cracks and everything is readily accessible.
- Automatic Notifications: Set up automatic reminders for key deadlines and tasks. This reduces the need for manual tracking and chasing, reducing your anxiety about important compliance tasks.
- Team collaboration is easy: Assign tasks to team members and easily track status. The team can work together in one place without back-and-forth email exchanges.
- Customizable Workflows: Design your workflows, checklists, and templates to fit how your compliance team operates. The system adapts to your needs, not the other way around.
- Dashboards and Reporting: Get a clear overview of your compliance program with dashboards and generate reports effortlessly for case management and annual reviews.
Conclusion
Ready to lighten your load and close some browser tabs? Discover how other CCOs have simplified their compliance processes with Skematic.